Plan and organize Event?

We can help!

try for free

Everything you need for helper planning in one place!

Plan

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Register

We remind you

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easy

Save time

Stop return slips, hang ups and endless follow-up calls.

Manage your event online and inform all helpers by email.

Free

Base functions for free

Premium functions 3,99€

Abo 29,99€ per year 

Export

Shift plans to PDF

Shift plans to CSV

Email notification to all helpers

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Easy setup

Create event with a few clicks

How it works

Create event

After you have registered, you can create your event. You are now the organizer and can start planning the helpers. You can send the link to the event directly from the portal. It is also very easy to embed the link to the event in a website. In the premium and subscription version, a QR code is also generated, which you can also send or embed in a website.

Organizor

Once you sign up as an organizer, you can directly access your event, edit, add helpers, print the shift schedule and more.

User (Helper)

Afterwards, you simply pass on the link to the event to your potential helpers (club members, friends, etc.). With this link, your helpers can directly register for the desired shifts.
In addition, the link should be published only to a limited extent, in order to prevent fun registrations as possible.

School

School Events

Donation Collecting

Classes Celebration

BUSINESS

Business Events

Projects

Exhibitions

Work Plans

Charitable

Voluntary

Business Events

Programs

Sponsorship Run

Soup Kitchen

Books Club

CLUBS

Tournaments

Club Celebrations

Concerts

Churches

Soup Kitchen

Street Festival

Frequently Asked Questions

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Planning a club festival?

Who does not know this, how do I inform the members of the association that the next party is coming up and helpers are needed again?

Mit Gawaana ist das ganz leicht!

First, the organizer creates the event, schedules the activities, stands, shifts and number of helpers required.

Then he can distribute the link to the helper planning to the club members. He can communicate this via email, info on the homepage or notice.

Then the club members can sign up for the activities or shifts.

The organizer keeps the overview!

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Planning a school festival?

Gawaana is perfect for school parties.

The organizer can plan all activities of the school festival or the school celebration with Gawaana.

Likewise, the organizer can inform the necessary helpers (parents), by posting, flyer in the mail folder or by info on the school website.

The parents can easily register and the organizer does not have to collect and evaluate return slips.

This makes every school festival a success!

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What is Gawaana good for?

With Gawaana, you can easily schedule school parties, club parties, street parties or any other event where you would like to schedule helpers.

In short, with Gawaana helper planning and helper placement can be easily done centrally online.

No matter if a small family party or a big event. The organizer always keeps the overview!

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What does Gawaana mean?

Gawaana is composed of two words from Suaheli:

gawio (Division) + faana (help each other) = Gawaana

Mit den Worten “Einteilung” und “einander helfen” treffen wir genau den Punkt. Unsere Plattform hilft Veranstaltungen zu planen und Helfer einzuteilen.

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How can I inform helpers about the event?

There are 3 options after the event has been created:

  1. A link to the event will be provided. This can simply be copied and pasted into an email.
  2. The helpers can be invited via the online email form.
  3. Für Premium und Premium+ wird ein QR Code bereit gestellt. Dieser kann einfach:
    1. be inserted into a document and printed out.
    2. uploaded as a jpg file to a web page.
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How much is the service?

Gawaana is free in the basis version.

Premium version is 3,99€ per event.

The Premium Plus version costs € 29,99 per year (unlimited number of events)

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