Plan and organize an Event?

We can help!

Everything you need for helper planning in one place!




We remind you



Save time

Stop return slips, hang ups and endless follow-up calls.

Verwalte Deine Veranstaltung online und informiere alle Helfer per Email.


Basis Funktionen Free

Premium functions 3,99€

Premium+ 29,99€ pro Jahr


Shift plans to PDF

Shift plans to CSV

Email notification to all helpers


Easy setup

Create event with a few clicks

How it works

Create event

Nachdem Du dich registriert hast, kannst Du deine Veranstaltung erstellen. Du bist nun der Organisator und kannst mit der Helferplanung beginnen. Du kannst den Link zur Veranstaltung direkt aus dem Portal heraus verschicken. Es ist auch ganz einfach möglich den Link zur Veranstaltung in eine Webseite einzubinden. In der Premium und Premium+ Version wird auch ein QR-Code generiert, den Du auch verschicken bzw. in eine Webseite einbinden kannst.


Sobald Du dich als Organisator angemeldet hast, kannst Du direkt auf Deine Veranstaltung(en) zugreifen, bearbeiten, Helfer eintragen, den Schichtplan drucken und einiges mehr.

User (Helper)

Afterwards, you simply pass on the link to the event to your potential helpers (club members, friends, etc.). With this link, your helpers can directly register for the desired shifts.
In addition, the link should be published only to a limited extent, in order to prevent fun registrations as possible.


School Events

Donation Collecting

Classes Celebration


Business Events



Work Plans



Business Events


Sponsorship Run

Soup Kitchen

Books Club



Club Celebrations



Soup Kitchen

Street Festival

Frequently Asked Questions

Who does not know this, how do I inform the members of the association that the next party is coming up and helpers are needed again?

Mit Gawaana ist das ganz leicht!

First, the organizer creates the event, schedules the activities, stands, shifts and number of helpers required.

Then he can distribute the link to the helper planning to the club members. He can communicate this via email, info on the homepage or notice.

Then the club members can sign up for the activities or shifts.

The organizer keeps the overview!

Gawaana is perfect for school parties.

The organizer can plan all activities of the school festival or the school celebration with Gawaana.

Likewise, the organizer can inform the necessary helpers (parents), by posting, flyer in the mail folder or by info on the school website.

The parents can easily register and the organizer does not have to collect and evaluate return slips.

This makes every school festival a success!

With Gawaana, you can easily schedule school parties, club parties, street parties or any other event where you would like to schedule helpers.

In short, with Gawaana helper planning and helper placement can be easily done centrally online.

No matter if a small family party or a big event. The organizer always keeps the overview!

Gawaana is composed of two words from Suaheli:

gawio (Division) + faana (help each other) = Gawaana

Mit den Worten “Einteilung” und “einander helfen” treffen wir genau den Punkt. Unsere Plattform hilft Veranstaltungen zu planen und Helfer einzuteilen.

There are 3 options after the event has been created:

  1. A link to the event will be provided. This can simply be copied and pasted into an email.
  2. The helpers can be invited via the online email form.
  3. Für Premium und Premium+ wird ein QR Code bereit gestellt. Dieser kann einfach:
    1. be inserted into a document and printed out.
    2. uploaded as a jpg file to a web page.

Gawaana is free in the basis version.

Premium version is 3,99€ per event.

The Premium Plus version costs € 29,99 per year (unlimited number of events)